This year’s NH Emergency Preparedness Conference planning committee invites professionals and volunteers working in any aspect of emergency preparedness and response to showcase and share their model practices, planning and response tools, improvements from lessons learned, and resources (planning, information systems, trainings, etc.) that advance emergency preparedness, response, mitigation, and recovery.

​​The NH Emergency Preparedness Conference is an annual event that brings together emergency responders from across our state to explore a wide spectrum of emergency management topics using an all hazards approach.

​​​​Conference Goal

The goal of the NH Emergency Preparedness Conference is to offer a program that provides NH’s emergency planners and responders with the opportunity to:

  • learn new ideas and practices to meet emergency preparedness challenges,
  • hear lessons learned from previous planning, response, mitigation, and recovery efforts; and
  • connect with key individuals and organizations across the emergency preparedness spectrum.


Now in its 15th year, attendance at the NH Emergency Preparedness Conference has grown to more than 800 participants and 50 exhibitors. The event provides excellent opportunities for training and networking with local experts and practitioners from:

  • Health Care/Behavioral Health/Public Health – Health care providers such as hospitals, primary and specialty care providers, behavioral health providers, home care providers, long term care, and public health professionals.
  • Emergency Services – Local, county, state and federal law enforcement, fire, emergency management, dispatch, EMS, and military.


Deadline for Submissions: February 19, 2019 by close of business

All Submissions must be submitted electronically via the online submission system only. 

Upon receipt, you will receive a confirmation email within 5 business days. If you do not receive a confirmation email within 5 business days please call Lori Walter at 603.573.3306

All submitters will be notified of decision by email on or before  March 8, 2019.


​Download an MS Word "Submission Preparation Form"  to gather all session data before proceeding to the online submission form. You cannot save and go back into the online form once you begin your submission. Use the preparation form to copy and paste the information into the online form.


Click the button below to begin your submission. You will be taken to an external site. 

  • Education/Child Care – Public and private K-12, higher education, and child care providers.
  • Business/Critical Infrastructure Partners – Retail, transit, small business, media, banking, telecommunications, utilities and agriculture.
  • Human/Social Services – Children/youth/senior service providers, family services, disabilities services, and other community services and faith based organizations.
  • Municipal/County/State/Federal Government – Government leadership, corrections, health officers, building and code enforcement, and public works.

Key Priorities

The Conference Planning Committee has identified some key priorities for the educational content at the event. Ideally sessions will align with one of these topic areas, however the committee welcomes all topic submissions.

    Planning and Response

  • Threat-specific incident planning and response (examples include terrorism, active shooter, infectious disease, wildfire, chemical, radiological, school incidents)
  • Emergency management:

             Managing complex incidents

             Emergency management roles (for example, EMS, municipal officials)

  • Whole community planning
  • Working with animals in emergencies

    Building resiliency

  • In systems (for example, dispatch, utilities, cyber, local government, health care, food and water)
  • Among responders, volunteers, community:

             Responder behavioral health

             Recruiting and engaging volunteers

             Personal preparedness


  • Damage assessment
  • Debris removal
  • Reconstitution of critical infrastructure
  • Recovery process planning and management

Conference & Presentation Format

Presentations should focus on sharing model practices, tools, resources, and lessons learned that advance emergency preparedness and response.

The conference will be a full day from 8:15-4:45 (subject to change), with multiple blocks of one-hour and fifteen minute concurrent sessions, and breaks to allow time for exhibits and poster presentations throughout the day.

There are essentially three types of session formats:

  • Panels: Discussions presenting differing perspectives or approaches on a topic or question. Panels must include a moderator, and a maximum of four panelists. To enhance the richness of the discussion, criteria for selecting panelists should include diversity of presenters and/or viewpoints. The final 10 minutes of the panel should allow for audience question and answers. Audio-visual equipment will be provided.
  • Traditional Sessions: A talk or media presentation focusing on a single topic or program followed by a short discussion with one or two presenters (maximum of three). The final 10 minutes of the panel should allow for audience question and answers. Audio-visual equipment will be provided.
  • Poster Presentations: Displays set up in a separate area to allow participants to engage in one-on-one discussions with the author(s) beginning at 7:15am, and then multiple times throughout the day.

The sessions will be assigned a time at a later date. If an applicant has time restrictions during the day of the conference (e.g., the presenter is only available in the morning or the afternoon) please indicate this information in Other Information section of the application.

Preparing a Successful Proposal

You may find it helpful to download a blank presentation preparation form (linked to the form) and use it to draft your proposal. Save the form to your computer, and transfer (i.e. cut and paste) the information to the online submission system.

The submission form will ask for the following:

    Session Description

    The presentation description must identify how the material being presented relates to event’s goal, audience, and selected tracks.

    The session description must provide enough detail for reviewers to fully understand what the session will entail.

    The shortened description will be used to promote sessions on the website and in the printed event program, so it must accurately             describe the intent of the session.

    Session Level

    You will be asked to identify the session level as one of the following:



  • For individuals with limited or no knowledge or experience of the subject area or who are new to the field or just starting out.
  • For individuals seeking to learn the fundamentals about a subject area.


  • For individuals who are mid-level in the field with some degree of competence and knowledge.
  • For individuals seeking to build on, apply or enhance knowledge in subject area.


  • For individuals with experience and greatly developed knowledge in the subject area who are well beyond the beginning and mid-levels and are seeking to increase their knowledge.
  • For individuals who have existing expertise in the field.


    You will also be asked to identify the intended audience(s) that the session will be geared toward. Please refer to the list above.

Selection Criteria

The Conference Committee will review all presentations - selection will be based on the following criteria:

  • Topic and relevance to the conference, key priorities, and attendee base
  • Focus on best practices, lessons learned and tools and resources that can be applied in NH
  • Written description and learning objectives
  • Speaker expertise
  • Research findings are welcome, provided the session is aimed at practitioners and balanced with sufficient practical information (i.e. 'here's how this can be applied to XYZ')
  • Absence of commercial sales content for services or products
  • Proposal clearly identifies what will occur in the session in the format and time allotted
  • Proposal describes how the session will effectively engage the audience in innovative thinking about new or proven ideas and approaches
  • Proposal raises important questions or delivers positive, solution-oriented outcomes supported by research and/or program evaluation.


Compensation is not provided to session presenters.

Presenter Responsibilities

  • If selected, and if committee has asked for revisions, provide a final title, description and objectives for conference materials by the date specified in your notification.
  • Participate in planning conference call(s) with session presenters and a representative from the NHEPC.
  • Coordinate with other speakers/panelists and moderators/facilitators in same session prior to the event.
  • Coordinate with session monitors (monitors are provided by the NHEPC Planning Committee to assist you during the session).
  • Provide information on audio visual needs to event planner by May 3, 2019.
  • Provide final presentation materials for electronic distribution by May 29, 2019. We do not provide hard copies to participants. If presenters wish to have hard copies provided, they are responsible for reproducing, shipping and distributing the items.
  • Arrange for own transportation and travel arrangements.
  • Arrive at least 15 minutes prior to your session.


For further information about this conference or the submission process, please email